Administration Executive Job Description

The Administrative Executive

The administrative executive is an executive assistant to a member of the executive team. The administrative executive is more than a receptionist, it is also responsible for a wide range of duties, including maintaining confidentiality among the executive-level team and representing the organization to other businesses at the executive level. Administrative executives work in large organizations.

Administrative executives are the people who make the decisions. They are responsible for the daily activities of the executive offices. Handling mail and offering administrative advice are some of the responsibilities.

Administrative responsibilities can overlap into personal assistance. Administrative executives can be relied upon for personal needs, such as arranging vacation flights or personal transportation, if they are highly respected members of the executive team. Administrative executives are in a position to see highly confidential information in other departments.

Administrative executives want to keep confidentiality of information. Confidentiality must be maintained with all of the above. Administrative executives prepare material for meetings.

They take notes or minutes at those meetings to document what happens. The administrative executive must be knowledgeable in note-taking techniques. The executive then writes the information into a format for distribution.

Executive Administrators

Executive administrators are usually the ones who support the company's CEO, executive director, or other senior management figure in making decisions. They could be a manager, attend meetings, develop and implement programs, oversee budgets, create reports, or even a clerical role where they prepare correspondence, order office supplies, conduct research, and answer phones. Executive administrators inform employees about company developments, work with human resources to identify and help the company reach staffing needs, and oversee any community or outreach programs the company is involved in.

Executive administrators work in a wide variety of industries and their roles can vary depending on the industry in which they are employed. Basic computer, typing, and office skills can be obtained in non- degree programs, but many employers prefer executive administrators with a degree. For instance, a candidate for an executive position in a healthcare setting may need to have an academic background in medical terminology and office billing.

Executive Assistants: Skills and Experience

Soft skills are essential for success, even if they are not listed in the official executive assistant job description. Executive administrators must be counted on to keep confidentiality. Executives rely on them to decide which calls are urgent and which can wait.

A good sense of humor and the ability to diffuse tense situations are important assets when working in the executive suite. An associate's or bachelor's degree is preferred by some companies, but an executive administrator must have a high school diploma. If you want to be considered for an executive position administrator, you need to work as an administrative assistant for a few years.

certification in software packages, the ability to speak another language, and experience in event planning are some of the skills that can make you a more attractive candidate. Executive administrators work in a lot of industries. Senior managers are the only ones who can assign assistants in U.S. companies.

Each company has a limited number of executive administration positions available, so finding a job can be difficult. According to PayScale, high-earning executives can make as much as $78,000 per year. If the company offers bonuses or profit sharing, your annual salary may be even higher.

What Makes an Executive?

Although the selection and training of good administrators is a pressing problem in the US, there is little agreement on what makes a good administrator. The executive development programs of some of the nation's leading corporations and colleges have vastly different objectives. Other possibilities include: special assignments, which involve inter-departmental problems, and management boards, such as the McCormick Multiple Management plan, in which junior executives serve as advisers top management on policy matters.

The executive needs conceptual skill to become a natural part of their makeup. Different methods may be indicated for developing different people by their background, attitudes, and experience. The method that is chosen will allow the executive to develop his own personal skill in organizing and integrating the various parts of the enterprise.

Managing an Office: An Overview

Administrative assistant skills are related to organizing and managing a workplace. Administrative assistants are in critical support roles, helping to maintain contact lists, communicate on behalf of executives, schedule meetings and more. They often work with executives, managers and other coworkers to provide them with the resources needed to complete their duties.

A strong grasp of administrative skills can help you excel in a support role, even if you are starting your first job search or making a career change. Organization is important for assistants in office settings. Administrative assistants often work in teams to manage many tasks at the same time.

Administrative assistants who support an executive should be able to keep their calendar. Administrative assistants should be good at storing and retrieving files, as they handle a file management system. Organizational skills include planning, delegation and office management.

Executive Management Skills

Executive administrators need goodInterpersonal skills because they deal with managers, executives, technical staff and clerks at all levels of the organization. They must listen to their bosses, explain information to their subordinates and write reports that general employees understand. Their social perceptiveness helps them to get information from people.

Good time-management skills are needed because they juggle several tasks at the same time and may work for more than one executive. Executive administrators need to have good computer skills for using software. Executive administrators take messages and screen their phone calls for executives.

They must pass company visitors through so they can decide whether to allow access to key executives. They also make travel arrangements, plan meetings, and record minutes for their bosses. They distribute memos and written communications.

They can operate a wide range office equipment, including computers, fax machines, and phone systems. Executive administrators can add management tasks to their job description if they are in charge of other secretaries, assistants and clerks. They post job descriptions and interview candidates.

They train and hire administrators. They assign tasks and schedules, allocate space and supplies, and monitor work progress. Executive administrators may be responsible for raises and promotions.