Document Clerk Job Description

Document Clerks

Document clerks are often the ones to take and copy business-related documents. They use image- scanning software to check scanned images and assign them a file name and number based on internal document control standards. Document clerks make copies of their work for other employees.

Word processing software is used by many document clerks. They receive information to convert it into memos or reports. The industry that clerks work in affects the nature of their document preparation.

An accounting firm document clerk may prepare financial statements. Document control is a big part of the job. They work with database systems or server to maintain digital files based on internal and external regulations, or they may work within a file room and manage printed documents.

Clerks: A Professional Assistant

A clerk is responsible for administrative tasks. They respond to phone calls and emails, maintain an organized filing system, and replenish office supplies as needed. Administrative support for those that work in an office setting is provided by clerks.

They help managers and employees run their businesses by running their own tasks. They are responsible for completing a range of clerical tasks, like making copies, faxing documents and writing invoices. They may be responsible for arranging employee travel for business trips.

Clerks make an average of $12.84 per hour. hourly rates can vary depending on experience, employer and industry Clerks working for government organizations and professional, scientific and technical services are some of the most well-paid in the country.

A salary range on a Clerk job posting can attract more suitable applicants. Depending on the business and time they are prepared to invest in training a new employee, experience requirements for clerks vary. Clerks with at least two years of experience need the least training.

Clerks who have experience working with office software preferred by most companies. The scope of clerical duties and level of seniority of clerks and secretaries differ, but they both perform the same duties. Clerks typically perform clerical tasks like answering phones, making copies, organizing files and distributing mail for all office employees.

Communication Skills for Clerical Workers

Communication skills are important for clerical workers to have. They will answer phones, write memos, send emails, and greet clients and customers. The difference between a long-term career and a short-term one is dependent on how effective clerks and secretaries are in communicating with their co-workers.

The office runs smoothly if the clerks and secretaries are organized. Keeping track of the employer's schedule, answering emails and phone calls, and maintaining files are some of the tasks they will do. Being able to adapt will help you thrive in a fast-paced environment.

You will be expected to be reliable for your colleagues and to get the job done. Doing so effectively will require a range of skills. Some cases in which your boss or superior is unable to help you, may be.

File Clerks: A New Tool for the Electronic Archive

To make it easy to locate paper or electronic records when needed, file clerks use a system that is numerical or alphabetical. They organize and file documents. The bureau of labor statistics says that over 100,000 file clerks were employed in the U.S.

They work in a variety of professional offices. Any organization that creates a lot of paperwork hires file clerks. In addition to managing records, file clerks may be called on to assist in other areas, including greeting visitors, answering phones, typing memos, emails, and other types of documents, and handling confidential.

The employment of file clerks is expected to decline by 10% between 2016 and 2026 as organizations combine administrative functions, such as reception and filing, and the ability and ease of use of technological data storage continue to grow. In an office environment, file clerks spend most of their time sitting in front of a computer, retrieving and delivering files to other employees. The file clerks in a larger office have the chance to interact with many company personnel.

The Growth of General Office Clerks

Over the decade, general office clerks openings are projected to be about 300,000. The openings are expected to be caused by the need to replace workers who transfer to other occupations or retire. Some clerks use computers to file documents, while others use software to perform other tasks.

They use a lot office equipment. The type office in which clerks work will affect the duties assigned to them. A general office clerk at a college or university may process application materials and answer questions from prospective students, while a hospital clerk may file and retrieve medical records.

General office clerks are usually learning their skills. They usually get their training up to a month and include instructions on office procedures, phone manners, and the use office equipment. The hourly wage for general office clerks was $16.98 in May 2020.