Document Control Coordinator Job Description

The controller is in charge of the process and letting a group of people know that action needs to be performed on a file to complete the process. Depending on the industry, recordkeeping may be needed for internal systems and external clients. Many companies use electronic document management systems.

The software acts as a digital file cabinet that allows for quick sorting and retrieval of digital paperwork. The software works with the scanning equipment. Control and tracking of documents are the main responsibilities of the day.

You will number documents, input technical revisions, perform compliance checking, filing and organizing, documentation auditing, and report on document status and distribute documents as required. Document controllers don't need a college degree, but one may be preferred by some employers. DCs learn their craft right on the job.

They are often recruited from other administrative positions. If you're looking for your first job or career advancement, professional certification in the field may be helpful. Construction is one industry where document controllers are needed.

Engineering, oil and gas, metals mining, banking, government and healthcare systems are some of the industries. You'll usually report to a project manager when you're a document controller in construction and technical fields. Depending on experience, document controllers can make between $25,000 and $66,000 a year.

Document Control: The Rise of Information Clerks in the 21St Century

Hospitals, corporations and government agencies rely on document coordinators to maintain their documents in central files for reference and compliance purposes in the age of internet and electronic documents. Document coordinators perform many clerical functions, such as sorting and distributing mail. They earned an average annual salary of $42,000 in the year 2014, according to Indeed.

A document country works in an office during regular business hours. Hospitals and organizations that are open 24 hours a day may be open evenings or weekends. The document coordinators risk injuries from lifting boxes because they maintain paper files.

Some employers prefer applications with college or an associate degree in business or office management, as they are more likely to hire document coordinators with high school diplomas. Some document coordinators need to have at least one year of experience in an administrative office setting. Interpersonal, clerical and computer skills are important qualifications.

Document controllers hire and train document coordinators, who then oversee the proper maintenance and distribution of all documents. Before getting promoted, many document controllers have at least three years of experience as document coordinators. The controllers average $67,000 annually in 2014, according to Indeed.

The Bureau of Labor Statistics considers document coordinators to be information clerks. It estimates a 2 percent increase in employment for information clerks from 2012 to 2022, which is much slower than the 11 percent national rate for all occupations. Demand for information clerks will increase as the population increases.

Document Control Specialists

Document control specialists store, manage and track company documents. They archive inactive records in accordance with the records retention schedule, and they organize and maintain documents. The control of the retrieval of documents is a large part of the job.

Document control specialists receive and process Requests for Information from employees and maintain the requests via tracking logs. Document control specialists create new templates when RFI procedures are updated. Document control specialists should have the ability to work on multiple projects at the same time.

Customer service skills, as well as strong communication and Interpersonal skills, are important for document control specialists. They must be computer literate and have a good knowledge of Microsoft Office products. Employers require experience with document control software, process map software, ISO, and other software.

How to Report on the Status of a Project

If there is confusion about numbering, your different teams will not know how to access the documents that they need. They could end up with a confused and difficult time locating the documents themselves, if they end up accessing the wrong revision. If there is confusion about any of these, numbering, revision, progress or where the documents are located, the reporting on those, on the progress and status, is going to come out of that confusion.

The third way that bad document management hires hurt is that clients notice. If your company interface is not accommodating or cumbersome, it will reflect poorly on your company, as document control is a big point between your company and your clients. If you want to find out if your candidate is a reporting genius, you should ask him about client friendly and how they would make the reports that you send to clients friendly.

The Salary of Document Control Specialists

Document control specialists help in the development of process documentation, supervising data processing and programming, as well as delivering training to process owners on the correct document structure and control tool usage. Document control specialists look at the accuracy of the documents when they receive certain files. They record the files into the system according to the file index after checking them for completeness.

A bachelor's degree in business management is required to become a document control specialist. College courses in English, computer science, or a subject related to the industry they will be working in are required by most employers. Some employers may ask for previous experience in a document control job, and so prior experience with technical writing is preferred.

The average annual salary for document control specialists is $49,000. The document control specialists in the 10th percentile make around $34,000 a year, while the highest paid make around $72,000 a year. Some companies offer bonuses that can reach up to $5,000 for individual or group performances as well as profit-sharing opportunities that can reach up to $4,000.

The Bureau of Labor Statistics classified documentation control specialists as material, recording, scheduling and distributing clerks. Document control specialists maintain document control systems in an administrative setting. Document control systems allow the management of documents generated within an organization's quality system.

Responsibilities of document control specialists are dependent on the needs of the employer. The document control specialists are based on the website CareerBuilder.com. Other responsibilities include writing document control systems and putting them into action, logging, tracking and maintaining batches, coordinating document control issues between external providers and fulfillment houses, and preparing reports regarding quality issues.

Document control specialists must be able to identify problems and recommend solutions. They must be able to keep their identity confidential as they interact with the organization. The salary range for documentation control specialists is between $32,291 and $49,207.

The salary is negotiated at the time of hire, but it depends on the level of experience and location of the position. There are job opportunities for document control specialists. DocumentControlSpecialists.com is a career website affiliated with Beyond.com.