Document Control Specialist Job Description

Document Control Specialists

Document control specialists store, manage and track company documents. They archive inactive records in accordance with the records retention schedule, and they organize and maintain documents. The control of the retrieval of documents is a large part of the job.

Document control specialists receive and process Requests for Information from employees and maintain the requests via tracking logs. Document control specialists create new templates when RFI procedures are updated. Document control specialists should have the ability to work on multiple projects at the same time.

Customer service skills, as well as strong communication and Interpersonal skills, are important for document control specialists. They must be computer literate and have a good knowledge of Microsoft Office products. Employers require experience with document control software, process map software, ISO, and other software.

The Salary of Document Control Specialists

Document control specialists help in the development of process documentation, supervising data processing and programming, as well as delivering training to process owners on the correct document structure and control tool usage. Document control specialists look at the accuracy of the documents when they receive certain files. They record the files into the system according to the file index after checking them for completeness.

A bachelor's degree in business management is required to become a document control specialist. College courses in English, computer science, or a subject related to the industry they will be working in are required by most employers. Some employers may ask for previous experience in a document control job, and so prior experience with technical writing is preferred.

The average annual salary for document control specialists is $49,000. The document control specialists in the 10th percentile make around $34,000 a year, while the highest paid make around $72,000 a year. Some companies offer bonuses that can reach up to $5,000 for individual or group performances as well as profit-sharing opportunities that can reach up to $4,000.

The Bureau of Labor Statistics classified documentation control specialists as material, recording, scheduling and distributing clerks. Document control specialists maintain document control systems in an administrative setting. Document control systems allow the management of documents generated within an organization's quality system.

Responsibilities of document control specialists are dependent on the needs of the employer. The document control specialists are based on the website CareerBuilder.com. Other responsibilities include writing document control systems and putting them into action, logging, tracking and maintaining batches, coordinating document control issues between external providers and fulfillment houses, and preparing reports regarding quality issues.

Document control specialists must be able to identify problems and recommend solutions. They must be able to keep their identity confidential as they interact with the organization. The salary range for documentation control specialists is between $32,291 and $49,207.

The salary is negotiated at the time of hire, but it depends on the level of experience and location of the position. There are job opportunities for document control specialists. DocumentControlSpecialists.com is a career website affiliated with Beyond.com.

ProjecTeams: A Solution for Flexible Deployment of Project Control Systems

If there is confusion about numbering, your different teams will not know how to access the documents that they need. They could end up with a confused and difficult time locating the documents themselves, if they end up accessing the wrong revision. If there is confusion about any of these, numbering, revision, progress or where the documents are located, the reporting on those, on the progress and status, is going to come out of that confusion.

The third way that bad document management hires hurt is that clients notice. If your company interface is not accommodating or cumbersome, it will reflect poorly on your company, as document control is a big point between your company and your clients. If you want to find out if your candidate is a reporting genius, you should ask him about client friendly and how they would make the reports that you send to clients friendly.

It is a good idea to ask your document controllers how they will deliver reports using client document number formats, as it is probably a condition of doing business to report in your client's format. ProjecTeams is a proven solution for flexible deployment. Each ProjecTeam specialist has a long career of improving project execution, information management processes, and tools that make projects efficient, timely, and profitable.

Certification in Document Control

Most employers prefer applicants who have attended a training course in Document Control and have a professional certification in Document Control, even if they don't have a degree. Although a degree is not always required, most employers prefer applicants who have attended a training course and have a professional certification in Document Control. The Consepsys course is a good place to start if you are a beginner or junior Document Controller.

You can acquire competencies by attending the course. It will give you the knowledge and tools to tackle any new DC issue. Building a career as a Document Controller often involves working in different work environments in order to expose you to a variety of practices, tools, challenges, practices, users.

The Consepsys Competency Matrix for Document Control professionals is a tool that helps you identify the skills that you need, assess your level of ability for each skill, and plan your skill progression. It is necessary to get all the tools required to succeed in order to make a career move. The "Certified Lead Document Controller Training Course" is for that.