Document Coordinator Job Description

Document Control: The Rise of Information Clerks in the 21St Century

Hospitals, corporations and government agencies rely on document coordinators to maintain their documents in central files for reference and compliance purposes in the age of internet and electronic documents. Document coordinators perform many clerical functions, such as sorting and distributing mail. They earned an average annual salary of $42,000 in the year 2014, according to Indeed.

A document country works in an office during regular business hours. Hospitals and organizations that are open 24 hours a day may be open evenings or weekends. The document coordinators risk injuries from lifting boxes because they maintain paper files.

Some employers prefer applications with college or an associate degree in business or office management, as they are more likely to hire document coordinators with high school diplomas. Some document coordinators need to have at least one year of experience in an administrative office setting. Interpersonal, clerical and computer skills are important qualifications.

Document controllers hire and train document coordinators, who then oversee the proper maintenance and distribution of all documents. Before getting promoted, many document controllers have at least three years of experience as document coordinators. The controllers average $67,000 annually in 2014, according to Indeed.

The Bureau of Labor Statistics considers document coordinators to be information clerks. It estimates a 2 percent increase in employment for information clerks from 2012 to 2022, which is much slower than the 11 percent national rate for all occupations. Demand for information clerks will increase as the population increases.

Document Control Specialists

Document control specialists store, manage and track company documents. They archive inactive records in accordance with the records retention schedule, and they organize and maintain documents. The control of the retrieval of documents is a large part of the job.

Document control specialists receive and process Requests for Information from employees and maintain the requests via tracking logs. Document control specialists create new templates when RFI procedures are updated. Document control specialists should have the ability to work on multiple projects at the same time.

Customer service skills, as well as strong communication and Interpersonal skills, are important for document control specialists. They must be computer literate and have a good knowledge of Microsoft Office products. Employers require experience with document control software, process map software, ISO, and other software.

Project Coordination in a Multi-Agent System

The project management roles are mapped out first to get an idea of where the project coordination sits. The first organization has either a functional lead or a project manager. The project manager or the functional lead have the responsibility of reporting the project coordinators.

They are in the middle of the chain of command are in charge of the project. Project coordinators need to excel in fast paced work. The ideal project couthing must be comfortable in a stressed out environment because there is always something that needs attention.

The project co-ordinator can report directly into the functional lead. They are usually managing the project on their own. Sometimes, they report directly into a project manager, and in that case, they are coordinating and reporting on a schedule, budget, and any issues and risk.