Document Imaging Specialist Job Description

The Role of Document Scanning in the Organization and Management Of Healthcare Systems

There is an increasing demand for document specialists with the expansion of electronic data storage and retrieval. The market for document specialists will grow by an average of 12 percent through the year of 2018, according to the Bureau of Labor Statistics. There are new positions that require specialized training that are emerging where the role of document scanning used to be delegated.

The document professional is responsible for equipment management and maintenance, as well as developing document management policies and best practices. They should be trained in how to use and maintain the scanning equipment and have a working knowledge of enterprise and cloud storage. The document imager needs to be familiar with regulatory compliance and the electronic medical record.

The document professional is responsible for making vital medical records available to doctors in a format that can be accessed using secure terminals or mobile devices. Medical document professionals have to handle doctor contracts, business documents, and other sensitive paperwork in addition to medical records. Government agencies use document technology to organize and reduce paper.

The document specialist will often be responsible for managing record-keeping, maintaining a publicly accessible datarchive or Web site, and even preparing scanned document for legislative review or as evidence in a court case. To become a document imaging specialist you need to have training in document management, scanning systems and enterprise data management. Each manufacturer has its own training and management programs.

Document Specialists: Experience and Education

Organizations of all types must protect their information. Document specialists are tasked with managing mountains of vital data. All documentation officers and managers need organizational skills, an eye for details and a good adherence to record-keeping procedures to be successful.

The responsibilities of a documentation officer are to develop and maintain efficient record-keeping systems that enable fast and easy access to needed information. The records, policies and procedures that they develop must cover the entire life span of data from creation to storage to destruction. When inputting data, accuracy is required.

Good listening and communication skills are required for a documentation specialist to assess the evolving data needs of managers and front-line staff. Monitoring compliance with data privacy laws is one of the requirements in the documentation officer job description. Depending on the scope, level of responsibilities and the type of industry setting, education requirements listed in a documentation officer job description can vary.

The Bureau of Labor Statistics shows that most medical and health record information jobs require a health information technology certificate or associate's degree. Document specialists work in all industrial sectors. Large and small companies, hospitals, medical clinics, schools, law firms, airlines and government agencies are some of the employers.

There is little room for error and that can make the job very difficult. Data breeches can be costly due to the problems with data retrieval. Betterteam says that document specialists need physical strength to move heavy boxes of files.

Document Control Specialists

Document control specialists store, manage and track company documents. They archive inactive records in accordance with the records retention schedule, and they organize and maintain documents. The control of the retrieval of documents is a large part of the job.

Document control specialists receive and process Requests for Information from employees and maintain the requests via tracking logs. Document control specialists create new templates when RFI procedures are updated. Document control specialists should have the ability to work on multiple projects at the same time.

Customer service skills, as well as strong communication and Interpersonal skills, are important for document control specialists. They must be computer literate and have a good knowledge of Microsoft Office products. Employers require experience with document control software, process map software, ISO, and other software.