Document Processor Job Description

Export Documentation Supervisor

If you become an export documentation supervisor, you will have experience in sea freight and export air documentation. You will make sure that all exports are documented correctly. You provide export documentation for each country of destination.

ONet Online states that you ensure that export laws and regulations are followed when exporting. It is your duty to submit timely document directives to independent surveyors and freight forwarders to process exports. You maintain export files in a cataloged system.

As an export documentation supervisor, you would communicate with forwarders associated with the shipment process to ease order volume flow. As an export documentation supervisor, you have the responsibility to negotiate shipping cost with freight forwarders on the basis of weight and volume. As an export documentation supervisor, you have the responsibility to verify freight received against receipt information.

Signing for cargo requires the use of the correct time, date and signature. As an expert, you check inbound documentation for accuracy before reception and receive documentation with shortages, overages and damages. The export documentation officer gets a correct signature from drivers upon complete loading.

Bit.ai: An Efficient Alternative to Documentation of Processes

The area of process documentation is about how employees perform the process. Process documentation is important for any business because it helps you keep track of your processes and helps you learn from your mistakes. The final report is not the process documentation, it is the project documentation that is being carried out.

It helps analyze a process and give context to improve it. The goal of process documentation is to keep track of the ongoing process for the purpose of improving it in the future. The idea is to learn from the documentation, analyze the steps taken, and suggest changes and improvements.

It makes sure that the steps are recorded correctly. You can hire a specialist to document the processes on the team. The scale of the process being documented is what determines the complexity of the documentation.

A shorter process is easier to document as it involves a smaller number of people, stakeholders and the overall number of steps. You are wasting time if you don't know who your audience is and what they expect from the process documentation. You can't create a document that meets the requirements of the audience if you're not familiar with them.

Document Control Specialists

Document control specialists store, manage and track company documents. They archive inactive records in accordance with the records retention schedule, and they organize and maintain documents. The control of the retrieval of documents is a large part of the job.

Document control specialists receive and process Requests for Information from employees and maintain the requests via tracking logs. Document control specialists create new templates when RFI procedures are updated. Document control specialists should have the ability to work on multiple projects at the same time.

Customer service skills, as well as strong communication and Interpersonal skills, are important for document control specialists. They must be computer literate and have a good knowledge of Microsoft Office products. Employers require experience with document control software, process map software, ISO, and other software.