Document Specialist Job Description

Document Specialists: Experience and Education

Organizations of all types must protect their information. Document specialists are tasked with managing mountains of vital data. All documentation officers and managers need organizational skills, an eye for details and a good adherence to record-keeping procedures to be successful.

The responsibilities of a documentation officer are to develop and maintain efficient record-keeping systems that enable fast and easy access to needed information. The records, policies and procedures that they develop must cover the entire life span of data from creation to storage to destruction. When inputting data, accuracy is required.

Good listening and communication skills are required for a documentation specialist to assess the evolving data needs of managers and front-line staff. Monitoring compliance with data privacy laws is one of the requirements in the documentation officer job description. Depending on the scope, level of responsibilities and the type of industry setting, education requirements listed in a documentation officer job description can vary.

The Bureau of Labor Statistics shows that most medical and health record information jobs require a health information technology certificate or associate's degree. Document specialists work in all industrial sectors. Large and small companies, hospitals, medical clinics, schools, law firms, airlines and government agencies are some of the employers.

There is little room for error and that can make the job very difficult. Data breeches can be costly due to the problems with data retrieval. Betterteam says that document specialists need physical strength to move heavy boxes of files.

What it takes to become a Clinical Documentation Specialist?

The role involves a lot of teamwork between the various doctors and specialists. It requires a knack for organization, strong communication skills, and the ability to work well under pressure. Many of the personnel in theCDS cross paths with patients.

What does it mean to document details or review medical records? The information gathered and recorded must be accurate and detailed. They can look at every piece of paper and every line of medical code for each patient.

If you enjoy the thought of being a CDS, it's time to start thinking about what it takes to become one. There are certain things you can do to get your clinical documentation specialist education, but it's not usually a major in college. Your medical journey continues after you become aCDS.

You could end up managing a team of health information specialists, or at the very least learning a new thing or two about the medical field. What you do next depends on your work experience, education, and other factors. If you work in a hospital, you're likely to see many different medical situations.

Document Control Specialists

Document control specialists store, manage and track company documents. They archive inactive records in accordance with the records retention schedule, and they organize and maintain documents. The control of the retrieval of documents is a large part of the job.

Document control specialists receive and process Requests for Information from employees and maintain the requests via tracking logs. Document control specialists create new templates when RFI procedures are updated. Document control specialists should have the ability to work on multiple projects at the same time.

Customer service skills, as well as strong communication and Interpersonal skills, are important for document control specialists. They must be computer literate and have a good knowledge of Microsoft Office products. Employers require experience with document control software, process map software, ISO, and other software.

The Salary of Document Control Specialists

Document control specialists help in the development of process documentation, supervising data processing and programming, as well as delivering training to process owners on the correct document structure and control tool usage. Document control specialists look at the accuracy of the documents when they receive certain files. They record the files into the system according to the file index after checking them for completeness.

A bachelor's degree in business management is required to become a document control specialist. College courses in English, computer science, or a subject related to the industry they will be working in are required by most employers. Some employers may ask for previous experience in a document control job, and so prior experience with technical writing is preferred.

The average annual salary for document control specialists is $49,000. The document control specialists in the 10th percentile make around $34,000 a year, while the highest paid make around $72,000 a year. Some companies offer bonuses that can reach up to $5,000 for individual or group performances as well as profit-sharing opportunities that can reach up to $4,000.