Mail Room Clerk Job Description

Mailroom Clerks: A Career in Information Technology

Mailroom clerks are responsible for handling mail that is coming in and out of businesses. Smaller firms may have smaller mailrooms, but larger firms may have larger, more complex mailrooms. Interoffice communications are usually sent through mailrooms.

A job as a mailroom clerk can be used to get a foot in the door at a specific firm. Even though anyone with a high school degree can handle the job, it does require organizational skills and attention to detail that can be valuable in almost any career. Mailroom clerks process, sort, and deliver mail to the correct people.

They might be tasked with maintaining mailroom supply inventories. As their domain, they will probably have to organize and maintain the mailroom. Mailroom clerks might be in charge of outgoing mail by preparing it for shipment, as well as logging and distributing overnight packages.

Mailroom equipment includes postage meters, mail sorting machines, scanning, mail sealers, envelope openers, fold-and-insert machines, and labeling machines. Mailroom clerks are included in the Bureau of Labor Statistics studies. The positions included in that category are receptionists, couriers, and information technology assistants.

Mailroom clerks work several times a day and pick up mail throughout the firms. Clerks are exposed to many different aspects of a firm's operations and meet and interact with staff at all levels. Work schedules are usually business hours.

The Postal Responsibilities of a Mailroom Clerk

They will document mails in relevant files as they arrive, before sending them out. They will make sure that the receiver knows they received them. Mailroom clerks in a firm have to sort out letters and packages by location, and make sure items for a particular person or department are put together for easy delivery.

They have to go round the organization at certain times to collect the mails to be sent out from particular locations, and check them to make sure they are addressed correctly, to prevent them from getting lost before sending them out through approved channels. The duties of mailroom clerks include weighing and attaching postage stamps on mails before they are sent out, and ensuring there are adequate postage stamps in the mail room at all times to facilitate free flow of messages. When the clerk sees that they are running out of postage, they will work with management to get more of it to make sure the work on outgoing mails is not stopped.

Experience in a Mailroom Clerk Job Description

If the organization receives a lot of mails daily, a good computer skill will enable the clerk to use computer applications to sort, distribute and track the mails. If you are applying for a mailroom clerk job and need to include experience in your resume, it will be more appealing to employers. The skills section of your resume can be used to make it more appealing to employers because it contains the attributes they already believe will make a more effective mailroom clerk.

Did the mailroom clerk job description help you? Please leave a comment. If you have worked as a mailroom clerk before, you can share your experience.

A Job Description for a Mail Clerk

A Mail Clerk is responsible for organizing and distributing mail. Their duties include receiving mail from a postal worker, sorting mail by departments and distributing mail items to each department. Mail clerks are usually employed by corporations to oversee the delivery of mail to departments and individuals within their company.

They use their knowledge of the building to come up with a route for mail. Their job is to keep the mailroom organized. They collect mail from each department to send to their customers and business partners.

They may work with a team of mail clerks to distribute mail in larger companies to reduce delivery time. The Mail Clerk makes an average of 14.06 per hour. The amount of money a Mail Clerk gets paid depends on their experience and budget.

A Mail Clerk can be with the company for a few years. To become a Mail Clerk, applicants must be a U.S. citizen or permanent resident. They must pass a drug test and background check to be hired.

Most Mail Clerks have to have on the job training in order to work. Once a mail clerk has enough training and experience, they can start working full time. They are required to take courses to refresh their skills as well as training for new equipment.

Computer Skills for a Mail Clerk

A mail clerk in a large facility may find the atmosphere to be quite noisy from automated sorting machines and other equipment. They can expect to spend a lot of time standing in one place while preparing items for shipping. In small business settings, a lot of the work may be done manually, which can be repetitive and can cause a lot of paper cuts on the hands and fingers.

A high school diploma or equivalent is enough to become a mail clerk. It is possible that it is necessary to know how to work with various computerized equipment, such as those used to print postage and shipping labels. Basic math skills and the ability to communicate well are helpful.