Program Support Assistant Job Description

Program Support Assistants

A program support assistant is responsible for providing administrative support to team members during the planning and implementation of educational, charitable or professional programs. Their duties include communicating with participants and staff, creating and updating schedules, and assisting in the planning and managing events. Program assistants are usually employed by non-profit organizations, corporations, healthcare organizations and educational institutions to make sure programs run smoothly.

They work closely with other employees to develop program schedules, oversee budgeting expenses, connect with event venues and write instructional documents. They are supposed to answer phone calls, make copies and update participant files. They may be responsible for having one-on-one meetings with participants to answer questions and learn more about how they can improve future programs.

Program assistants should complete certain education steps before being considered for a job. They must have a high school or GED degree. The candidate should have an associate's degree in a business field.

The new hire needs to be introduced to the company before they start working. Experience is important when considering a candidate. A candidate for Program Assistant needs to have at least one year of clerical experience, have experience in word processing and office programs, and be efficient when multitasking.

Program assistants and program co-workers have different areas of job focus. Program assistants are usually entry level staff members. They perform a variety of administrative and clerical tasks because of this.

Program Assistants: A Career in Information Processing

Administrative support in office settings is provided by program assistants. Strong organizational skills are essential regardless of the position level or type of work. Most hiring companies look for some post-secondary education, but not a bachelor's degree.

Administrative duties for program assistants are usually clerical. They answer and transfer calls, take messages, control documents and maintain records. Other tasks include scheduling meetings and preparing materials.

Computer work can include logging data, creating charts and updating websites. Program support duties include gathering information from program team members, fielding questions from customers and stakeholders, reporting or investigating concerns, and performing research. Program assistants keep program plans up to date, which is a great help to program managers.

Schedule training events and prepare corresponding materials are additional duties. Program assistants develop methods to coordinate and manage data. Some program assistants need some post-secondary education.

Training on the job is common. The median annual salary for program assistants was $35,330 in 2012 according to the U.S. Bureau of Labor Statistics. The job growth is expected to be 12 percent.

The Program Support Assistant Position at GS-5

The program support assistant position is an entry level government job. Program support assistants are employed by federal agencies to perform clerical and administrative tasks. The position is classified as a clerk and assistant.

The education, skills and experience requirements for the work are determined by the grade levels assigned to the series. Program support assistants can be entered at level GS-5. Program support assistants perform a variety of tasks.

You may spend your time analyzing data using spreadsheets or other database software, while a colleague in the same position at another agency may have responsibility for purchasing and vendor contract invoice reviews and compliance. Other administrative assignments may include overseeing your department's travel activity, as well as fielding phone calls and serving as the go-to person for questions on project status, policy and procedures. A college degree is required to become a GS-5 program support assistant.

If you have worked a year as a program support assistant, you can still qualify if you have a degree and have used different computer programs to do the tasks. You can combine your studies with employment with the Office of Personnel Management. All candidates must be US citizens and be able to type at least 40 words per minute.

To apply for a program support assistant position, you must first visit the USAJobs.gov website to search for openings and submit your application. You need to set up an account and prepare a federal resume that shows how your experience meshes with the position's specified duties You should submit copies of your transcript to support your qualifications.

Office Assistants

Office assistant positions are found in all industries and have a lot of skills. Office assistants are sometimes called secretaries or administrative assistants, but they are more of a help in the functioning of an office. The job of an office assistant is variable, and it just varies from day to day.

You might be a receptionist, tomorrow you might need to repair the printer, and the next day you have to transfer the entire filing cabinet to the cloud. You will need a broad skill set to succeed. Office assistants are often overlooked because they do their job right and nobody notices.

Some people like the fast paced work and the feeling of being at the center of everything. A good secretary can find work in almost any organization. Communication is a skill that an office assistant needs to have.

You will have to interact with your supervisor, fellow office staff, the professionals you assist, and possibly clients or people in other offices of the same organization. You are the main communication hub for the team. Office assistants write a lot.

They might write something or do something else. Some people create content for the company website. Professional written communication is important.

Communication Skills of Executive Assistants

Communication skills are a big part of the equation. An executive assistant is a spokesman. In many situations, your words are treated as if they are your boss's, so polished emails and proper phone manners are a must.

You need to be persuasive from time to time and be able to communicate strategy clearly and accurately. Compassion is an enormous aspect of emotional intelligence. Emotional intelligence is a must for top caliber EAs.

When assistants develop their emotional intelligence, they can add more value to the company. There is no time for equivocation in the fast-paced world of the Executive Assistant. A good EA sums up the situation, gathers the necessary info, asks the right questions, and then acts.

Teaching Assistants

Teaching assistants perform a number of duties, including assisting the teacher as the instructional leader in the classroom, helping the students, and supporting the school. See the teaching assistant job description. 1.

Students are assessed on their performance. Teaching assistants should be able to see how a student is doing in the classroom. They need to know how much effort their students are putting into their schoolwork.

2. Preparedness. It is helpful for teaching assistants to prepare different steps so that students can follow them.

It is better to give them a workload of assignments without preparation. 5. Availability.

Teaching assistants need to give out their email and phone contacts so students can reach them, and they need to keep a flexible office hours. Students should respond to them as soon as possible. There are 9.

Getting Certified as an Administrative Assistant

If you are on an administrative assistant career path, you can transfer skills you gained in one job to another. Specific qualifications like an administrative assistant certification, a certified virtual assistant, or a certified executive assistant can catapult you above the competition. Community colleges and online schools can be used to get certified.

Administrative assistants are often the ones fixing things. They can be called upon to identify and solve problems or resolve ongoing issues that a work team may face. Helping colleagues, thinking ahead, and formulating a backup plan can help you shine in your administrative role.

Administrative professionals often need to use different tools to complete their jobs. You will need to know how to use Microsoft Word, Microsoft excel, PowerPoint, and other project management or time tracking tools. The average hourly wage for an administrative assistant is between $10 and $17.

The average pay for a virtual assistant is $16 per hour. Depending on the job, pay can vary. Most cases require top-notch written and verbal skills.